How a Proofing Tool can Create Wonders for your Design Business?
Being into a creative business such as designing websites, printing products, creating banners etc demands a lot of focus and enthusiasm. It’s not easy to maintain that creative state of mind open throughout the entire day. Somehow with practice, designers are able to master this art of creativity, enthusiasm, and focus.
“Stop using emails to get your designs approved when you have an online proofing software available.”
The real challenge lies ahead. When you are working in an organization then there is a fixed pattern of workflow. You aren’t the only one responsible for creating and approving your designs. Your design will be checked at multiple levels before it is sent to the client who may or may not approve it. This means a single design needs approval at multiple levels, feedback, and then the final design comes up.
So, the biggest challenge with the design industry is proofing. A lot of time is actually wasted in sending file from one person to another and waiting for feedback. Moreover, if you are working on a client project then you can nowhere keep a room for a single error as well.
Traditional and Time Consuming Methods of Proofing
Let’s us take a look at the workflow in a simple design organization:
Once the designer creates a design which can be as simple as graphics for the new website, he would then create a PDF, and send it to his team leader/manager through email. So, what next?
- If the manager likes it, he will forward it to the senior person in the organization. If not, then the email is again sent to the designer with feedback.
- Now, if the senior manager approves it, it will be shared with the client. If not, again back to the manager and eventually to the designer.
- If the client approves it, then he would send an approval email. If not, the whole world of emails will be reversed.
You can well imagine the time duration involved in getting just one file approved. In fact, every time the email goes back to the designer for improvement, he again has to wait for a number of days and a lot of approvals to know that his file is approved. The game of emails, approvals, and feedback continues for a long time till the final consent for a particular design comes.
This may even look for fine to those who are just to give a feedback or approval and forward the mail to the next level. But think of the designer who created that design. The time he should invest in using his creativity and bringing more ideas is spent in replying to emails and making changes. The result is a frustrated creative professional who has no room to use his creativity at workplace.
And the tale doesn’t end here. Just imagine the total time that gets consumed in this entire process resulting into wastage of time and energy of the entire organization.
What’s the Solution?
Yes, there’s a solution to this huge process of sending emails, feedback, and improvements. How can technology disappoint us here?
With an online proofing tool like ProofHub it is possible to share and make changes in your design file instantly. The best part about this tool is that it helps you to save a lot of time resulting into increased productivity and overall work efficiency.
This also improves team collaboration and communication with the client. With a good proofing option available, all you need to do is to share the document and keep respective people in loop. They all share their respective opinions there allowing the designer to make changes accordingly. This makes it possible to edit and update a document in real-time eliminating delays and time wastage.
Another advantage of proofing tool is that it eliminates the use of emails, creation of PDF files, and maintaining them. A good proofing software will take care of the entire thing without bothering you with a long chain of emails.
Why Choose ProofHub?
ProofHub is basically a project management software created to cater the needs of project managers. Managing projects, tasks, deadlines, resources, milestones, calendars etc can be done with few right clicks on ProofHub. There are a number of features available in ProofHub out of which proofing tool, Gantt charts, group chat, discussions are some of the most significant ones.
ProofHub has a simple interface which makes it easy to use for even first-time users. Proofing tool is an amazing feature of ProofHub which can help designers and clients to interact easily. All you need to do is to upload a file, assign people from whom you want to get feedback from, and your work is done. They can use the marker to highlight the flaws in the design and also mention them as comments. It allows designers to understand the other person’s requirement precisely without sailing through emails. It’s like the client can tell you-Hey, shift this text here, or add color to this portion of the design. It works same as though you are talking on the phone or in-person with the client. Imagine the level of ease with this tool.
Here’s a summary of ProofHub proofing tool to give you a deeper insight on the uses of of this feature:
Proof Files Quickly
ProofHub allows you to save a lot of time by letting you to preview and proof files from the same screen. Since everything is available at one place so you don’t have to switch from one screen to another for proofing and previewing.
View Multiple Versions
ProofHub enables you to view all the versions of a file shared for proofing. Although the default version will be the latest one but you can view all the different versions in just one go.
Leave your Comments
Alongside, a file shared for proofing, assigned members can leave their comments. This helps to create a better understanding among the various people involved in a project.
Add People
Proofing on ProofHub is quite simple as it lets you bring together everyone involved in a project. You don’t need to send emails, prepare PDFs etc to keep others informed of the changes or get approvals. All you need to do is to add people including your clients, stakeholders, and team members to the proofing window.
Share with guests
So, if you have anyone who doesn’t have a ProofHub account then you can share the link of the file with the respective person. This is useful in case any of the stakeholder or client isn’t using ProofHub.
These are some of the incredible features of proofing tool with which you can save a lot on your time, energy, and efforts. The same time can be compensated in making creative designs and help the designer to work even more efficiently.
Make sure you don’t forget to Sign Up ProofHub and take advantage of its proofing tool for your design work. Once you start using it, you will realize the amount of time you are able to save on emails and reviewing files. Also, feel free to share your experiences in the comments below.
“Get your design review quicker with an efficient online proofing tool.”
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